Chances are your company has several common sense security policies, like not giving out sensitive information over the phone to random callers, locking the door if you're the last one to leave, and making sure nobody steals someone else's lunch from the refrigerator.
You'll want to apply that same type of commonplace wisdom when it comes to storing important data and documents in the cloud, but of course things can get a bit more complicated. Companies are now major targets for data hacks, so establishing a strict information security policy is a necessity. Here are some quick do's and don'ts when getting started on building a cloud security policy for your company:
- Don't Rush Into Anything. Preferably, you'll want to create an information security policy before you begin hosting sensitive data with any cloud app or service. An important first is just getting organized. You'll want to figure out which data to store int he cloud, how you want to classify it, and how to segment it. For instance, you won't want your uber-confidential customer details stored in the same place as, say your public press releases
- Do Pick the Right Team. Make sure you chose the right IT staff to act as administrators and guardians of your information security policy. These should be reliable folks who you can trust with sensitive information and access. They'll be the ones doing things like helping negotiate SLAs (service level agreements), designating access, transferring data, and monitoring storage usage.
- Do Research on Cloud Providers. Research cloud apps and providers to find the best ones that suit the unique needs of your business, as it applies to an information security policy. Explore the cloud app ecosystem to get an idea for different providers and the sanctioned and unsanctioned apps they work with. Before agreeing to any terms, determine questions like where your data will physically be located, what the provider's application security policy is like for sensitive data, what their level of administrative privileges will be like, and what the strategy would be for removing important data when needed.
- Don't Automatically Block. IT departments that knee-jerk with "no " when building an information security policy are going the way of the dinosaur. Sure, you have to draw a line somewhere when it comes to app redundancy and the most egregious of security violators (such as poorly-rated apps, but beyond that, you should adopt an application security policy that allows the apps, but blocks the activity you should be concerned about, such as certain kinds of data pulling. In the end, this will make for a much more user-friendly experience, while providing smarter overall security.
- Do Ensure 360° Data Protection. There's likely a whole lot of additional apps, both sanctioned and unsanctioned, for whatever cloud provider you eventually settle on. For instance, if your team has chosen Salesforce, they might also be interested in using DocuSign, Evernote, or Zendesk in combination. We recommend finding out what apps your organization is using in conjunction with your cloud service provider and understanding the workflows of those apps and which data they pull, for instance. Then, secure data access to those apps, monitor them, and enforce policies in the major apps, which will then extend to others. Here's some more information.
- Don't Leave Users in the Dark About Cloud Usage Policy. Your users are often your most valuable asset, so you want to make sure you are transparent when it comes to cloud usage policies. In addition to communicating policy details beforehand, you also want to build coaching into a real-time workflow and automatically notify users when they are out of compliance. Make users a part of the solution and not simply a part of the problem.
If you'd like some assistance with all this, Netskope can help monitor your cloud apps and assess them for risks. In fact, we'll even estimate your cloud app risk for free. Questions? Get in touch by emailing or tweeting at us.
About the Author
Bob heads up the product marketing efforts at Netskope, the leader in safe cloud enablement. Bob is a prolific speaker and product demonstrator, reaching live audiences in more than 45 countries over the past decade. His career spans more than 20 years in Silicon Valley where he has held product management and marketing leadership roles at various technology companies. Most recently he was the Chief Evangelist at Riverbed.Follow on Twitter More Content by Bob Gilbert